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How to Become a Notary Public in Idaho

If you’re interested in becoming a Notary Public in Idaho, this practical guide will answer many commonly asked questions. Learn about notarial duties, understand the state’s requirements and find out how to apply for your commission certificate. Once you’re ready to begin the process of becoming an Idaho notary or renewing your Idaho commission, we'll walk you through step by step.

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Idaho Notary Process
Requirements to be a Notary in Idaho
General Notary Public Information

Idaho Notary Process

The process to become a Notary Public in Idaho includes the following steps:

  1. Meet all of Idaho’s eligibility requirements (see below).
  2. Get a 6-year, $10,000 surety bond before submitting your application.
  3. Complete your Notary Public application and get it notarized.
  4. Submit your signed bond, completed application form and $30 filing fee to the Idaho Secretary of State.
  5. Buy your Notary seal stamp after you receive your Certificate of Commission.
  6. Consider purchasing Errors and Omissions insurance (optional, but strongly recommended).
  7. Seek continuing education courses or consult Notary experts if additional guidance is needed.

How long does an Idaho Notary commission last?

The Idaho Notary commission is valid for six (6) years, after which you will need to renew it to continue serving as a Notary.

How much does it cost?

The cost to become a Notary in Idaho includes the state’s $30 application filing fee, the price of your $10,000 surety bond and the cost of your official Notary seal. Prices for your bond, seal and optional Notary supplies and training will vary depending on the vendor you select.

If you are an officer or employee of a state, county, city, or district, and your commission is used for your job, you are exempt from the $30 filing fee.

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Requirements to be a Notary in Idaho

Who can become a Notary?

There are basic qualifications an applicant must meet to be a Notary in Idaho:

  • Be at least 18 years old
  • Be able to read and write
  • Reside, or be employed in, the state of Idaho
  • Be a U.S. citizen or permanent legal resident

What kind of training is required?

Training is not mandatory for Idaho Notaries, however, an education course will be offered to new Notary applicants starting July 1, 2019.

Do I need to take a Notary exam?

No. Passing an exam is not required to become a Notary Public in Idaho.

Do I need a bond or insurance?

A 6-year, $10,000 surety bond is required for all Idaho Notaries. Additionally, many people choose to purchase optional errors and omissions (E&O) insurance policies to protect themselves from legal expenses. E&O insurance is not a requirement in Idaho.

What kind of supplies will I need?

A Notary seal is required by the ID Secretary of State. Your official Idaho Notary seal must be an inked stamp and it should not bleed during or after use, as this can cause county officials to reject documents due to smudging. All Idaho Notaries should be aware of the new stamp requirements and security precautions that take effect on October 1, 2018.

New 2018 Notary stamp requirements in Idaho

While a Notary journal is not required by law in Idaho, it is considered a best practice and is strongly recommended that all commissioned Notaries keep a record of notarial acts. When purchasing a journal, there are a few important features to look for. A journal with numbered pages and tamper-proof sewn construction allows Notaries to easily identify missing pages, which becomes extremely helpful if you’re ever named in a lawsuit. Simple notebooks or glue-bound journals do not offer the same level of security.

In some circumstances, an ID checking guide may be helpful. For example, if you are a mobile or retail Notary, an ID guide is recommended because you are constantly dealing with different people, as opposed to someone who notarizes in the same setting for the same group of people day after day.

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General Notary Public Information

Where will I be able to notarize?

Once commissioned, you will be able to notarize anywhere in the state of Idaho.

Who can I notarize for?

Idaho Notaries can perform notarizations for everyone, excluding themselves and their spouses. You cannot notarize your own signature, nor can you notarize documents you are named in or would benefit from. If you perform notarizations as part of your employment, your employer may limit the notarizations you perform during your work hours.

Who can help me become a Notary Public?

Several companies, including the National Notary Association, offer Notary training, supplies, insurance and assistance with the entire application process. Also, the Idaho Secretary of State’s website contains the application form with submission details, if you wish to get the process started on your own.

What is the process to renew my Idaho Notary commission?

The process to renew your commission is the same as when you first applied. You should begin the application process no earlier than 90 days before your commission expires. You must purchase a new Notary seal to reflect your updated commission expiration date. You may also choose to get a new record book (journal) if your old one is full.

What do I need to know about electronic notarization in Idaho?

If you want to provide electronic notarization services, you must pay the $20 fee and file the Authorization for Electronic Notarization form with the Secretary of State. You must select a tamper-evident eNotarization technology too. eNotarization is not to be confused with remote online notarization.

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If you're not quite ready yet, we have additional resources where you can learn what a Notary is, what they do and why you should become a commissioned Notary.


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