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How To Become A Notary Public In Kansas

If you are interested in becoming a Notary Public in Kansas , this practical guide will answer many common questions. Learn about notarial duties, and find out how you can become a commissioned Notary. Once you are ready to begin the process of becoming a Kansas notary or renewing your Kansas commission, we'll walk you through step by step.

Requirements to be a Notary in Kansas
Kansas Notary Process
What Can I Do With My Kansas Commission?
General Notary Public Information

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Requirements to be a Notary in Kansas 

Who can become a Notary?

There are basic qualifications for a person to become a Notary in Kansas. All applicants must be 18 years of age. You must be a U.S. and Kansas resident or reside in a bordering state and be employed or conduct business in Kansas. You must be able to read, write, and understand English. Applicants must also have had no felony convictions nor a professional license revoked.

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Kansas Notary Process

What is the process to become a Notary Public?

  1. Make sure you meet all of Kansas’s eligibility requirements.
  2. Get your $7,500/four-year bond from a surety company — you must submit this with your application.
  3. Get your Notary seal stamp — an impression is required on the application before you submit it.
  4. Complete the application:
    • Take your oath of office to a Notary Public, who will complete the oath on the application, sign it, and affix their Notary seal.
    • Pay the $25 filing fee.
    • Return the completed application and components to:
      Kansas Secretary of State
      Memorial Hall, 1st Floor
      120 S.W. 10th Avenue
      Topeka, KS 66612-1594
  5. Once processed, you will receive a wallet card and handbook via mail to your home address. You cannot notarize any documents until you have received these items from the Secretary of State. Consider purchasing E&O insurance to limit your financial exposure.
  6. Continuing education and Notary experts are always available if you believe you need additional training or guidance.

What is the process to renew my commission as a Kansas Notary?

The Kansas Secretary of State recommends starting the renewal process two months before your commission expires. You may purchase a new Notary seal to reflect your updated commission expiration date. You may also choose to get a new record book (journal) if your old one is full.

  1. Make sure you meet all of Kansas’s eligibility requirements.
  2. Get your $7,500/four-year bond from a surety company — you must submit this with your application.
  3. Get your Notary seal stamp — an impression is required on the application before you submit it.
  4. Complete the application:
    • Take your oath of office to a Notary Public, who will complete the oath on the application, sign it, and affix their Notary seal.
    • Pay the $25 filing fee.
    • Return the completed application and components to:
      Kansas Secretary of State
      Memorial Hall, 1st Floor
      120 S.W. 10th Avenue
      Topeka, KS 66612-1594
  5. Once processed, you will receive a wallet card and handbook via mail to your home address. You cannot notarize any documents until you have received these items from the Secretary of State. Consider purchasing E&O insurance to limit your financial exposure.
  6. Continuing education and Notary experts are always available if you believe you need additional training or guidance.

How much does it cost?

The state filing fee is $25. The cost of your bond, seal, and optional journal will vary based on the vendor you choose.

The cost of commissioning can differ depending on whether you are a new or renewing Notary. Supply package prices vary among vendors. New Notaries may need more “how-to” assistance than experienced Notaries. Books, training and live expert assistance are often must-haves for most new Notaries.

Some vendors may package items with additional fees – processing fees for example. Training can be included in package prices for new Notaries, although the quality of education can vary. Some providers offer their own Notary courses while others do not have the on-staff expertise to develop and support educational content. Several vendors offer Notaries live question and answer support, and others are not able to offer such assistance.

What kind of training will I need?

Training is not required for Kansas Notaries.

Do I need to take an exam?

No, passing an exam is not required to become a Notary in Kansas.

What kind of equipment will I need?

A Notary seal is required. Your Notary seal may be a black-inked stamp or an embosser, and contain your name as it appears on your commission, the words "Notary Public”, and “State of Kansas”. Your commission expiration date on the seal is optional, but strongly recommended, as this is required on all notarizations performed. Additionally, you may also have a picture of the Kansas Capitol building on your seal.

While a Notary journal is not required by law, Kansas considers it a best practice for Notaries to use a Notary record book. It is strongly recommended that you use a journal of notarial acts to keep record of your notarizations, even though your state doesn’t require it. When purchasing a journal, there are a few important features to which you must pay close attention. A journal with numbered pages and tamper-proof sewn construction allows Notaries to identify missing pages in their journals, which becomes extremely helpful if you’re ever named in a lawsuit. Simple notebooks or glue-bound journals simply do not offer the same level of security.

When shopping for seal stamps, quality and durability can vary greatly among vendors. Stamps should not bleed during or after use, as this can cause county officials to reject documents due to smudging. A second seal can help you avoid downtime if your seal is ever misplaced, and an embosser can help add an additional layer of fraud prevention security.

Supplies are sold by most vendors in packages, which can sometimes provide savings. However, not all vendor packages are created equal — they can vary greatly in terms of quality and content. If you are a new Notary or renewing your commission, the types and quantity of notarizations can require different tools of the trade. For example, if you are a mobile or retail Notary, an ID checking guide is recommended because you are constantly dealing with different people, as opposed to someone who notarizes in the same setting for the same group of people day after day.

Do I need a bond or insurance?

Yes. A $7,500/four-year bond is required for Kansas Notaries. Additionally, many also choose to purchase optional errors and omissions (E&O) insurance policies to protect themselves from legal expenses. E&O insurance is not a requirement in Kansas.

Notaries can insure themselves against possible legal costs or damages by purchasing a separate, optional errors and omissions (E&O) insurance policy. Though not required by law, an E&O policy covers a Notary’s legal fees and damages up to the amount of the policy.

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What Can I Do With My Kansas Commission?

Where will I be able to notarize?

You will be able to notarize anywhere in the state of Kansas.

Who can I notarize for?

You can notarize for everyone, excluding yourself. You cannot notarize your own signature, nor can you notarize documents you are named in or would benefit from. Kansas law doesn’t specifically prohibit notarizing for a spouse or relative or for a spouse’s business. If you perform notarizations as part of your employment, your employer may limit the notarizations you perform during your work hours.

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General Notary Public Information

Why become a Notary?

Anyone who is interested in serving the public as an impartial witness should become a Notary. Notaries properly identify signers, and verify that the signer understands and is willing to sign the document in hand. Notaries help prevent fraud and add integrity, trust and authenticity to signatures on various important documents. Many companies in the healthcare, real estate finance and legal industries employ Notaries.

Although Kansas does not require training, where can I get it?

You can find several reputable Notary Public training providers with a quick online search. It’s important to note that the Secretary of State does not provide workshops or seminars, nor does the Secretary endorse any business that advertises Notary Public training. Since the Secretary of State doesn’t have jurisdiction to take action regarding a business that offers Notary training, make sure you thoroughly review any company you plan to work with.

How much legal risk will I face?

It depends. Even the most careful and detail-oriented people can make mistakes. As a Notary Public, any unintentional mistake you make or intentional misconduct you engage in could be very costly for everyone involved. Notaries have been sued for financial damages that signers incur and lawsuits are expensive even if you’re innocent. If you are diligent in following the law and keep thorough records, you’ll be better prepared if any legal action does come your way.

Can anyone help me become a Notary?

Yes. Several companies offer Notary training, supplies, insurance and assistance with the entire application process. Also, the Secretary of State’s website has the application with submission details, if you want to get the process started on your own.

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